By Suzanne Quinson
One of the hurdles to tackle when planning for international depositions is the search for the right location. For someone scheduling their first deposition in Tampere, for example, this can be a bit like chasing a shadow in a fog. Here are four points to consider when looking for a deposition location in an area unfamiliar to you.
- Proximity to the legal team’s hotel – if possible, book a conference room in the hotel where the attorneys are staying. This saves on transportation costs, as well as time! It’s a huge bonus if the hotel has an adequate business center to help with last-minute print jobs, though the court reporting agency can help you find nearby printers, and shredders as well, if needed.
- Technical capabilities – will videoconferencing (mobile or traditional) be needed? If so, don’t forget to conduct a test call prior to the deposition date, to verify the connection strength and stability.
- Comfort – this includes any catering considerations. If food and beverage will be requested, confirm any dietary restrictions can be accommodated. In cases of multiple days of depositions, the comfort factor is of the utmost importance both to the attorneys and witnesses.
- Expense (of course) – certain cities are notoriously expensive. Hot spots like Paris and Hong Kong can require some creativity to save costs for your client (for example, deposing a witness in a hotel room, rather than reserving a separate conference room). Don’t forget to check cancellation policies and fees as well. Check with the court reporting agency to see if a corporate discount is available if they book the conference room on your behalf.
The location for a deposition abroad should so completely meet all your needs it’s like taking the deposition in your own conference room at your office. This is entirely possible with proper planning and preparation.
The Planet Depos International Team works with local court reporters around the world and has been scheduling international depositions for over a decade. For assistance scheduling international depositions, contact Planet Depos International Scheduling at 888.433.3767 or firstname.lastname@example.org.