International Video Conferencing Testimony for Trial

From sea to shining sea is easier than overseas. If you have a client testifying from the United States in a trial overseas via videoconference, plan for the extra complications. International videoconferencing testimony for trial requires special legal consideration and logistical planning. Here are a few things you have to keep in mind. 

International Videoconferencing – Accounting for the Time Difference

Calendaring Across Time Zones

Time zones are the first obstacle for videoconferencing. Time differences can be an obstacle for interstate depositions and testimony. Larger time differences can be quite a juggernaut. Creating clear communication before conference calling or video is essential.

Pay close attention when scheduling that the right time zone is being used on the calendar.

• Schedule according to the witness’ time zone so that there is no misunderstanding. 
• Use an electronic calendar and reminder system.
• Set alarms to remind everyone involved of their respective coordinated times for the videoconference.

Finding a Facility to Accommodate Court-Ordered Requirements

Time differences can create logistical problems. For example:

If your client is testifying in a trial in the Middle East, say somewhere like Israel, consider the difference in time zones. From the east coast that is a seven-hour time difference. On the west coast, it’s a ten-hour difference. How do you manage that large a time gap? 

If the judge says he wants the testimony to begin at 9 a.m. on Wednesday morning in Israel, then you’ll need to have the witness connected at 2 a.m. if you’re in New York City or on the east coast.

There are two things you will need to secure for an international videoconference testimony with a large time difference: 

1. CHECK WITH THE PRESIDING JUDGE: Figure out when the presiding judge will want the testimony.
2. FLEXIBLE VIDEO CONFERENCE HOURS AND 24-HOUR FACILITIES: Determine a videoconference facility in the U.S. that will accommodate you at odd hours or is available 24 hours. 

Videoconference Services and Setup for International Testimony

Technology working without a glitch is critical in video testimony in trial. Make sure that you have the right video conference equipment, top-notch technicians, and ideal connectivity. Do not cut corners. Make sure you have a backup plan—plenty of batteries, extra cords, backup connections, and lots of plan B’s. 

A few things to check and double check before videoconferencing for trial:

1. EQUIPMENT: You’ll need to find out if the courthouse has videoconferencing equipment. Make sure you check any courthouse equipment—and have your videographer check the equipment, as well.
   
   If the courthouse does not have video equipment, book an experienced deposition or court videographer.
   
   An international court reporting agency, like Planet Depos, can provide vetted, experienced legal videographers (as well as court reporters and notary publics) around the world.
   
   
2. COURTHOUSE CONNECTIVITY: Does the courthouse have stable high-speed internet? If so, you can connect via mobile videoconference, or laptop-to-laptop. If the court does not have stable, high-speed internet, talk to your videographer about ensuring a fast, secure line.

Administering the Oath for International Videoconference Testimonies

Administering the oath in an international video testimonial for trial depends on the presiding judge’s preference. In overseas depositions, the oath can often be stipulated upon agreement of both parties, but trial is different. 

1. FIGURE OUT THE JUDGE’S REQUIREMENT for administering the oath to the remote witness.
   
   
2. BE PREPARED to have a notary public, court reporter, or contact at the witness’s location. 

The judge will be the determining factor. They may not be satisfied with a remote court reporter administering the oath. The judge may require a notary public present with the witness to administer the oath instead. Or, they may allow the court clerk at the far site to administer the oath. 

Settle this with the judge before the testimony begins, as early as possible.

Be Prepared for Remote Videoconference Testimonials for Trial

Bottom line, preparation is key. Gather as much information as you can well leading up to the trial so you have all your ducks in a row before crunch time.

The experts at Planet Depos are more than happy to assist you. With our International Scheduling department, we can help you through the entire process, including providing a court reporter for the trial overseas or here with you in the U.S.

We have legal videographers and technicians living around the planet who are skilled in both videography and setting up videoconferences. Our Trial Support team can help with witness preparation, demonstrative graphic design, and troubleshooting. 

When you call Planet Depos, you can rest easy knowing we have you covered wherever your business meetings, depositions, or trails take you!