So, you’re going remote with your depositions, and you want to make sure they are the next best thing to in-person? With proper preparation, there’s no reason to worry that your remote deposition will be any less effective than the typical deposition with everyone in the same room. Here are some tips to set you up for remote deposition success.
Know the notary rules! Remote depositions are a common occurrence in these days when technology reigns king. Even before the COVID-19 pandemic, many States updated notary rules and handbooks to match a more technology forward economy. States such as Virginia for example, allow e-notaries to administer oaths virtually, no matter the location of the witness. Other States such as Texas and Florida have approved emergency orders that allow for the remote administration of oaths.
To ensure a smooth deposition and make sure that the oath’s validity is not objected to later, it would behoove you to understand oath requirements on a state-by-state basis. Additionally, for States that do not allow the remote administration of oaths, we have seen attorneys make stipulations that protect the integrity of the oath that ensures everyone is on the same page.
Get techy! Now is the time to unleash the mind-boggling powers of technology. High-quality videoconference is non-negotiable, and it is readily available nowadays. Your court reporting agency can answer all your questions about the technology involved and set you up for a smooth connection to your witness, court reporter and opposing counsel.
Remote deposition software provides a unified and secure virtual conferencing service — replacing the need for multiple platforms for voice, chat, and video. Your agency’s technician will run a test prior to the deposition, with each connecting party, to confirm compatibility between each party’s equipment (laptop, iPad, etc.) and the videoconference software. That same expert technician can monitor the connection throughout the proceeding to ensure everyone attending the virtual deposition does so without interruption.
Know the available extras. Know which ones you want. Do you want realtime streaming? This can be of immense benefit in any deposition, but especially a virtual deposition! Are you interested in electronic exhibits? You will be able to pull up exhibits on your connecting device to share with all parties. Don’t underestimate the capabilities of a remote deposition! Check with the reporting agency to make sure you get the most from your online deposition.
Planet Depos has been connecting attorneys to remote depositions for over a decade, and all over the world. To get more information on remote depos, or to schedule with the experts, contact schedulenow@planetdepos.com or schedule online.