Go paperless! This is hardly a new exhortation in 2018. The paperless trend began more than a decade ago and is now old hat, though still trendy, as everyone wants to go green. Paper files are steadily becoming obsolete. Storing files electronically is also more cost-effective, efficient and tidy, as files stay in pristine condition, take up less space and are easier to locate when needed. For legal professionals ordering transcripts and videos, electronic delivery is a no-brainer, and fewer and fewer firms request hardbound copies of transcripts and video CDs or DVDs. Most laptops don’t even contain a CD/DVD drive anymore, after all. Planet Depos offers another way to access the transcripts, videos, exhibits and related invoices in your case: through the Planet Depos Online Repository. Access to the fully secure repository is complimentary with the purchase of transcripts in the case.
When those transcript files show up in your inbox, simply follow the link to your complimentary repository login screen. Once you have successfully logged in, navigate to the “Transcripts” tab, where you can enter search criteria on the left. A “less is more” approach is best when entering search criteria. For example, just the witness’ last name, or one unique word/name from the case name should bring up the files you are seeking. If you have a standing order, all your preferred files will be available for your perusal. Available load file formats include LiveNote (LEF), TrialDirector (CMS), TextMap (XMEF), Case Notebook (PTZ) and more. First-time users can contact Planet Depos for login instructions and case-specific standing order forms. Hardbound transcripts are still available upon request, along with CDs and DVDs. The repository simply provides a speedy, secure means of accessing the files you need for your case.
The repository is a fantastic organizational tool as well, not only storing files, but providing a calendar of your scheduled depositions. Paralegals can use the repository to keep tabs on what has been scheduled, canceled, as well as communicate and track time and/or location changes. You can quickly log on, view the case schedule, submit any changes in an instant, or request confirmation once the schedule is finalized. For paralegals always juggling so many important details, this is a terrific time-saving resource!
Planet Depos provides best-in-class court reporting, interpretation and trial services throughout the United States as well as abroad, with offices worldwide, and reporters, videographers, and interpreters living across the globe. The company is conversant with the latest technologies and works closely with clients implementing case-winning tools. Equally important is their dedication to superlative service, keeping the process from scheduling to production pleasant and surpassing clients’ expectations. For added ease, you can schedule depositions domestically or even internationally online as well.
By Suzanne Quinson